Associate Proposal Manager

The Associate Proposal Manager supports the development of compliant, compelling, and competitive federal proposals from pre-RFP planning through final submission. This role partners with Capture Managers, business leaders, technical contributors, and proposal team members to manage proposal activities, support strategy execution, ensure compliance with solicitation requirements, and deliver high-quality proposal submissions. This is an entry-level, developmental role. IGS provides training and mentorship (including Shipley-based processes and APMP certification) to prepare Associate Proposal Managers to progress to Proposal Manager. Up to 20% travel may be required to support proposal activities, reviews, and coordination efforts. Primarily computer-based office or remote work, with extended periods of sitting and screen use. Periodic extended hours, including occasional evenings and weekends, to meet proposal deadlines. Candidates without an active clearance must complete all required clearance paperwork within the first 30 days of employment and obtain clearance within 90 days.

Responsibilities

Manage the development of assigned federal proposals from kickoff through submission, including amendments, Q&A responses, change pages, modifications, and Final Proposal Revisions (FPRs); Develop compliant proposal outlines and structures aligned with Section L/M (or equivalent) instructions, evaluation criteria, and proposal strategy; Build and maintain proposal schedules, compliance matrices, cross-reference tools, and other proposal management artifacts; Analyze solicitation requirements and translate them into actionable assignments, annotated outlines, and content development plans; Partner with Capture Managers, business leaders, and technical contributors to incorporate win themes, discriminators, and strategic messaging into proposal content; Coordinate proposal support across Finance, Contracts, HR, IT, Security, Legal, Quality, Small Business, and operational teams; Support proposal reviews, including Pink, Red, Gold, and other color team reviews, and ensure comments are tracked and incorporated; Ensure final proposal products are compliant, accurate, consistent, and aligned across technical, management, past performance, and cost/price volumes; Partner with proposal production resources to support final formatting, production, packaging, and submission; Identify and elevate proposal risks, gaps, inconsistencies, and schedule challenges; Contribute to continuous improvement of proposal processes, templates, standards, and tools

Requirements

Bachelor's degree or equivalent relevant experience; 1–3 years of experience supporting proposals, capture, contracts, or a related deadline-driven role; Ability to manage multiple tasks and deadlines simultaneously with strong attention to detail; Familiarity with FAR-based solicitations (e.g., Section L/M, PWS/SOW) and proposal development best practices; Familiarity with proposal schedules, compliance matrices, annotated outlines, and review processes; Strong written and verbal communication skills, with the ability to work effectively across all levels of the organization; Strong organizational, coordination, and problem-solving skills; Proficiency in SharePoint, Microsoft Word, Excel, PowerPoint, and related proposal development tools; Willingness to obtain APMP Foundation certification within the first 180 days of employment; Must be a U.S. citizen able to obtain and maintain a Secret security clearance within the first 90 days of employment; Must reside in the Eastern Time Zone (ET)

Nice to have

Familiarity with Shipley Proposal Processes; Experience supporting oral presentations and discussion responses; Prior exposure supporting Federal proposals, capture, or contracts; Active Secret security clearance