Business Coordinator

Brandeis University is looking for a Business Coordinator to join the School of Arts, Humanities, and Culture. As a Business Coordinator, you'll be an important resource for the department and will help make sure the day-to-day operations run smoothly. You'll work with budgets and financial transactions, help faculty and staff navigate administrative processes, coordinate student hiring, and provide general office and facilities support.

Responsibilities

Support budgets and financial operations; Maintain budget tracking spreadsheets and run reports in Workday; Answer questions from faculty and administrators about budget balances and spending; Process orders and other transactions through Coupa; Assist with P-card reconciliations, expense reports, and year-end financial activities; Determine appropriate funding source for expenses; Support student employees; Serve as primary contact for hourly student hiring; Coordinate student hiring, costing allocation changes, terminations; Coordinate office supplies, mail, packages, checks, and mailboxes; Serve as point of contact for facilities-related issues; Work with vendors and campus offices; Provide financial and administrative support for lectures, seminars, and other departmental activities; Process honoraria, invoices, and paperwork; Interact with faculty, staff, students, vendors, and campus partners

Requirements

High school diploma required; 1-3 years of related work experience; Organized and detail-oriented; Resourceful; Quick learner; Reliable; Adaptable; Strong communicator; Comfortable with technology

Nice to have

Bachelor's degree strongly preferred; Experience with Microsoft Office, Google Workspace, Workday, Coupa, or similar systems; Transferable experience

Benefits

Opportunity to develop a broad range of skills; Hands-on experience with budget administration, financial processing, student employment, office operations, and customer service; Building relationships across a vibrant university community; Flexibility for hybrid work after an initial training period