Dealership Administrative Coordinator

Avis Budget Car Rental LLC is searching for a Dealership Administrative Coordinator / DMV Coordinator to join our Retail Vehicle Administration team. This position contributes to the success of this department by providing effective, accurate and timely administrative support to ABCR retail sales and auctions throughout North America. This associate will be responsible for performing multiple tasks designed to achieve timely disposal of vehicle assets as they are offered for sale through the Avis Car Sales program. This associate will regularly conduct critical communications with Avis Car Sales associates to ensure the accuracy of sales transactions and title transfers needed to successfully complete vehicle retail sales.

Responsibilities

Coordinate sales completion, and title administrative tasks for multiple Avis Car Sales locations; Receive and audit deal jackets, organize, validate, and process paperwork and funding documents; ensure completion and accuracy (signatures, verify VIN, titles for trades, odometer reading etc.) of required documents as per checklist; Process title and registration applications. Ensure that all vehicle registration paperwork is properly processed and submitted. Coordinate with customers and tag agencies any issues arise in title/registration processing; Manage customers inquiries on all issues relating to titles and registration; Monitor delivery of titles and plates to customer and/or finance companies; Ensure receipt of monies received for car deals and dealer trade vehicles; Verify/match funding of sold vehicles; Ensure compliance of state or local laws in processing titles; Ensure compliance of sales tax/sales reporting as required by state; Coordinate weekly calls with shared services and third party associates; Other duties as required

Requirements

High School Diploma; 2 years administrative experience; Ability to manage multiple duties and simultaneously; Advanced PC skills including knowledge of Excel and Access; Detail orientated, excellent communication and organization skills; Self-starter possessing the abilities to meet deadlines, set priorities, multi-task and adapt to change.

Nice to have

Car sales experience; CDK system experience

Benefits

Competitive hourly wage; Clear and defined career paths to pursue; Access to Medical, Dental, Vision, Life and Disability insurance; Eligible to elect other voluntary benefits including: Group Legal, Identity Theft, Accident Insurance, FSA, additional life insurance coverages; Contribute up to $260 as a tax-free benefit for public transportation or parking expenses; 401(k) Retirement Plan with company matched contributions; Full training to learn the business and enhance professional skills; Employee discounts, including discounted prices on the purchase of Avis/Budget cars; Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more