Department Coordinator IV

This role provides administrative and communications support and project management assistance for the Department of Environmental Medicine and Public Health Sciences (EMPHS) and the Institute for Human Health and the Environment (IHHE), as well as other programs and centers administered in the EMPHS Department, including the NIEHS Environmental Health Sciences Center. Work with IHHE Director and IHHE pillar leaders to provide administrative support for all aspects of IHHE. Provide support to faculty and the Director of Research Operations in the Department of EMPHS, and departmentally administered programs. With the Director of Operations and the Department Chair, manage communications within department and across departmental programs and stakeholder groups. Provide work leadership to other support staff. Processes highly confidential administrative information and works with limited supervision and exercises independent judgement.

Responsibilities

Provides administrative and communications support and project management assistance for the Department of Environmental Medicine and Public Health Sciences (EMPHS) and the Institute for Human Health and the Environment (IHHE); Works with IHHE Director and IHHE pillar leaders to provide administrative support for all aspects of IHHE; Provides support to faculty and the Director of Research Operations; With the Director of Operations and the Department Chair, manages communications within department and across departmental programs and stakeholder groups; Provides work leadership to other support staff; Processes highly confidential administrative information and works with limited supervision and exercises independent judgement; Assists with planning, organizing, implementing, and evaluating internal programs; Logistical assistance with planning and executing events; Facilitates communication about the Department, IHHE, EHSC; Assists in organizing, establishing, and administering programs to support IHHE and EHSC research catalyst/pilot project grants, summer fellowships and community-based grants; Plans and coordinates departmentally supported seminar series, workshops and symposia; Responsible for maintaining a safe and efficient office environment; Other duties as assigned

Requirements

Associate's degree and 3 years of progressively responsible experience in administrative support, including lead experience required; Or equivalent combination of education and experience; Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc. required; Office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning required; Ability to effectively communicate and interact, both verbally and in writing, with all people required; Must have the ability to manage multiple activities under pressure and demonstrated ability to meet deadlines; This position requires good judgment, independent thinking, effective organization and multi-tasking skills; Must be organized, detail oriented, able to work in a team environment, and be able to anticipate needs, prioritize assignments and proactively resolve issues/problems

Nice to have

Bachelor's degree preferred; Intermediate knowledge of hardware and software functionality preferred; Knowledge of University policies and procedures, familiarity with personal computers and MS Office (MS Word, Power Point, Excel, etc.) preferred