Department secretary/部门秘书_PS

1. Support MOE1&TEF HoDs in a professional way.

2. Plan & organize MOE1&TEF department activity properly

- Make department activity plans & carry out accordingly
- Organize department activities, eg: celebration, farewell, team building, annual party...
- Track entertainment budget
- Maintain learning calendar in MOE1&TEF
- Organize department workshop & acting as moderator
- Good activities sharing between MOE1&TEF

3. Manage & optimize office environment & process

- Office 5S leading, support shopfloor 5S check, taking pictures and sending out OPLs.
- In charge of meeting rooms, public facilities, department assets & office environment…
- Management of coffee corner, book corner, public areas…
- Purchase necessary office goods

4. Support department daily issues

- Order stationary for both departments
- Support NEO training for new office employees
- Internal car rental, traveling consulting, travel auditor, reimbursement auditor
- Support visitors’ invitation letter preparation, transportation, hotel booking, meeting agenda…
- VA orientation taking (making the list with managers together and take care of the feedback).
- Support local Expat during daily life in organizing and planning of various issues in China
- Internal cooperation with PM, HRL, COR and other cross function.
- Expense rebooking

5. Other Coordination Task

- FA Coordinator;
- IWC & Office renovation coordinator
- Other tasks assigned by manager
- Take full responsibility in MOE1&TEF function area for the responsible issue.
- Escalation to MOE1&TEF head and get feedback in time.

Responsibilities

Manage DM’s calendar, business trip, signature folders in a proper way; Prepare meeting agenda & collect necessary slides in an initial way; Complete other tasks assigned by HoDs in time & report in an effective way.

Requirements

Bachelor degree in English or business administration.; Relevant working experience is preferred.; Very good command in English (speaking & written), able to deal with people with different nationalities/cultures.; Advanced computer skills for MS office, i.e. Excel, Power Point, Word.