Executive Assistant and Project Support Officer

At the City of Stirling, we’re proud to be WA’s largest local government, serving over 243,000 residents with more than 200 community‑focused services. With a workforce of 1,600, we’re committed to building an inclusive, capable and future‑ready organisation. We invest in our people, embrace innovation, and offer a workplace where flexibility, wellbeing and growth are more than just words — they’re how we work.

Responsibilities

Why You'll Love This Role; Are you an organised, proactive professional who thrives in a fast-paced environment and enjoys working closely with senior leaders?; You'll have the opportunity to contribute to key strategic initiatives, coordinate high-level activities, support Directorate planning and governance processes, and help deliver outcomes that make a meaningful difference to our organisation and community.; What You'll Be Doing; Provide high-level executive support to the Director Corporate Services; Proactively manage a complex and dynamic schedule, ensuring effective time management and forward planning; Prepare correspondence, briefing notes, reports, presentations and communications; Coordinate Directorate meetings, workshops, events and stakeholder engagements; Monitor and coordinate actions arising from Directorate projects and strategic initiatives; Manage Directorate administration systems, records and compliance requirements; Support Directorate planning, service delivery and business improvement activities; Undertake research, analysis and reporting to support informed decision-making; Coordinate travel, accommodation and related administrative requirements; Liaise with senior leaders, Elected Members, employees and external stakeholders; Assist in managing the Corporate Services’ administration budget; Support the implementation of special projects and organisational initiatives as directed Position Description

Requirements

What You'll Bring; We're looking for a highly organised professional who can balance competing priorities while delivering exceptional service and maintaining absolute confidentiality.; You'll ideally bring:; Tertiary qualifications or substantial experience in a similar executive support role; Exceptional organisational skills and attention to detail; Advanced written and verbal communication skills; Experience preparing reports, briefing notes, presentations and executive correspondence; Strong research, analytical and problem-solving capability; Demonstrated project coordination and administration experience; Excellent stakeholder management and relationship-building skills; Proven ability to work autonomously, exercise sound judgement and manage competing deadlines; High levels of discretion, integrity and professionalism when dealing with sensitive matters; Strong Microsoft Office and technology skills; A commitment to customer service, continuous improvement and delivering high-quality outcomes Experience supporting senior executives within a complex organisation, local government experience and knowledge of governance frameworks will be highly regarded.