Executive Assistant

Our client is an alternative investment firm that manages capital across private markets including real assets, real estate, and strategic partnerships. The Executive Assistant will support a C-level executive on a specific team.

Responsibilities

Provide high-level administrative support including strategic calendar management across both business and personal priorities; Manage calendars by scheduling, prioritizing, and coordinating internal and external meetings across global time zones; Ensure meeting effectiveness by preparing agendas and materials in advance and coordinating logistics and follow-ups; Coordinate complex domestic and international travel including flights, accommodations, ground transportation, visas, and detailed itineraries; Track deadlines and follow up on action items to ensure timely execution; Serve as a key point of contact and manage competing requests from teams; Prepare and support frequent client meetings, visits, and travel throughout the year; Assist with ongoing requests, special projects, and ad hoc initiatives

Requirements

Bachelor's degree required; 3-5 years of experience as C-level EA; Ability to act with a sense of urgency, anticipating needs, and taking proactive measures to support executives; Proficiency with Microsoft Office Suite, Concur or other expense related platforms; Experience with travel management solutions; Ability to handle sensitive information with discretion and confidentiality when necessary