Executive Assistant

The Assistant will provide administrative and organizational support, acting as a key partner to ensure the smooth operation of daily activities. This role requires a macro-thinker with excellent interpersonal skills, capable of handling scheduling, communications, and prioritizing tasks with discretion and professionalism. Given the high-caliber clientele and operations, a calm demeanor and proactive approach are essential. An interest in media, music, fashion, and pop culture is a plus. Strong attention to detail, the ability to pivot seamlessly, and excellent grammar are critical for success in this role.

Responsibilities

Manage email inboxes, including reading, writing, and dictation for our C-Suite staff; Oversee calendar management, including scheduling meetings, calls, and appointments, while effectively communicating changes to relevant parties; Organize domestic and international travel for both professional and personal needs; Assist with event logistics, such as planning team offsites, quarterly board meetings, and other key gatherings; Manage action item lists, track follow-ups, and maintain relationship databases; Update contacts; Complete monthly expense reports; Draft, execute, and track contracts and legal documents; Manage personal tasks such as making reservations and appointments, handling family requests, and ensuring personal schedule aligns with professional obligations; Anticipate needs and proactively resolve potential challenges to ensure smooth daily operations; Coordinate and maintain both personal and professional logistics with discretion and confidentiality; Provide general office support, including HR coordination and office management tasks; Occasionally support senior staff with meeting logistics, scheduling and travel arrangements; Monitor and adapt the daily schedule to accommodate unforeseen changes, prioritizing sensitive matters; Order or grab meals, coffee, and other essentials as needed; Conduct research, compile information, and assist with special projects as required

Requirements

2+ years as an executive assistant in a corporate setting; Exceptional organizational skills and keen attention to detail; Excellent written and verbal communication skills, with strong grammatical abilities; A proactive, problem-solving mindset with a focus on continuous improvement; Ability to work effectively in a fast-paced, high-pressure environment, while maintaining confidentiality and professionalism; Macro-thinker with excellent interpersonal skills, capable of handling scheduling, communications, and prioritizing tasks with discretion and professionalism; Calm demeanor and proactive approach; Strong attention to detail, ability to pivot seamlessly, and excellent grammar; Candidates must be legally authorized to work in the U.S. without the need for visa sponsorship

Nice to have

Interest in media, music, fashion, and pop culture