Executive Assistant to Founders

Exa is building a search engine for the AI era. We are looking for an in-person Executive Assistant to help our C-suite and team run smoothly from our San Francisco office. This role offers a rare, 30,000-foot view into the inner workings of a hyper growth startup, working directly alongside the CEO and executive team as they scale.

Responsibilities

Own scheduling and calendar management for founders; Triage and manage executive communications; Coordinate meetings end to end; Support senior recruiting; Help plan team events, offsites, and culture moments; Continuously improve systems and workflows; Handle the unexpected

Requirements

2+ years of experience in operations or in a similar role; Excellent communication and organizational skills; Strong ownership and ability to operate with little direction; Ability to juggle multiple workstreams and fast-changing priorities; Strong people instincts; Comfortable in a fast-moving, high-growth startup environment; Based in or able to relocate/commute to San Francisco; Thrives in ambiguity; Operates with high agency

Nice to have

Enjoy automating parts of your own role

Benefits

Premium healthcare benefits (medical, dental, vision); Fertility benefits; Monthly wellness stipend