Executive & Office Specialist

As an Executive & Office Assistant, US, you will provide comprehensive support to the US VP Sales while helping ensure the smooth day-to-day operations of our US offices. This role requires working in the office four days per week to provide hands-on support and maintain a strong workplace experience. Working under minimal supervision, you will exercise sound judgment in scheduling and task prioritization and ensure seamless communication across internal and external stakeholders.

Responsibilities

Administer office access and guest cards; Establish and maintain visitor protocol guidelines; Oversee office operations in Austin, NYC & San Francisco including mail handling, local procurement and health & safety; Demonstrate flexibility in attending meetings outside traditional hours; Manage vendors and projects related to the office; Process office-related invoices and manage budgets; Coordinate and support local and global events; Champion and amplify regional and company initiatives; Manage and resolve office-related requests through Jira; Support onboarding and offboarding logistics; Independently manage the US VP Sales calendar; Organize communications between VP and stakeholders; Create and edit presentations; Prepare and moderate meetings; Coordinate travel and expense management; Handle confidential information with integrity

Requirements

Working in the office four days per week; Working under minimal supervision; Ability to handle projects of moderate scope by exercising independent judgment; Navigating ambiguity; Baseline understanding of the department's technical functions; Maintain professional relationships with leads; Serve as first point of contact; Prepare initial reports for review; Identify areas for efficiency gains and propose solutions including AI tools; Fluency in English; Advanced business-level English; Bachelor's degree (BA) or equivalent work experience; Proficiency in Google Workspace and Mac-based business applications

Benefits

Diverse and internationally distributed team; Open communication and regular feedback; Hybrid work and flexible hours; Virtual Shares; Regular in-person team events; Monthly full-day hacking sessions; 30 days of annual leave; Access to mental health resources; Competitive benefits