Lead Executive Assistant & Private Office Operations Manager (CEO Office)

As Lead Executive Assistant & Private Office Operations Manager (CEO Office) of Constructor Group, you will operate at the centre of a dynamic, global ecosystem spanning Germany, Turkey, and Bulgaria. This position is designed for an experienced professional with 15+ years of proven excellence in executive operations, project leadership, or private office management — someone who combines operational precision, strategic judgment, and the stamina to lead in a constantly changing, high-performance environment. This is a senior, hands-on leadership role combining Executive Assistant & Personal Assistant, Private Office, and team management responsibilities. You will manage and develop a team of Executive Assistants and 10–15 supporting personas (drivers, chefs, housekeepers, coordinators, etc.), ensuring flawless coordination across all aspects of the CEO’s professional and personal ecosystem. Your ultimate mission is simple but demanding: to maximise the CEO’s productivity, anticipate needs before they arise, and make the impossible happen smoothly and discreetly.

Responsibilities

Personally support the CEO with high-priority executive and personal tasks; Manage last-minute calendar changes, urgent travel needs, personal logistics, family coordination, household/service provider communication, and confidential errands; Lead, coach, and structure a high-performing administrative team (3–4 Executive Assistants and 10–15 support personnel); Oversee all elements of unusually complex calendar and scheduling management; Oversee travel logistics: end-to-end itineraries, ground and air coordination, VVIP protocols, and on-the-move connectivity; Implement efficient systems for tracking, prioritizing, and closing tasks across multiple domains; Serve as the central communication point between the CEO’s office and all external and internal stakeholders; Uphold absolute confidentiality and ensure all sensitive information is managed securely

Requirements

15+ years of proven excellence in executive operations, project leadership, or private office management; Decisive & Proactive; Strategic Project Orchestrator; Meticulous Attention to Detail; Thrives on Change & Fast-Paced Environments; Creative Problem Solver; Execution Excellence; Curious & Quality-Driven; Flexible, Adaptive, & Resilient; Empathetic Communicator & Team Leader; Discreet & Trustworthy; Fluent English (spoken and written); Proven experience in managing executive operations, teams, or private offices at a top-tier level; High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants); Able to pass comprehensive background checks (criminal, psychological, and substance screening); Valid passport and readiness to travel on short notice; Frequent international travel required; ability to relocate or spend extended periods in key hubs

Nice to have

Additional languages an advantage

Benefits

Choice of work equipment (e.g., laptop, monitor, etc.); English classes (iTalki – $130 monthly); Flexible schedule; Newborn bonus (€500 per child); Patent remuneration; Paid leave; Remote work in locations without our offices; Hybrid work in locations with offices (2 days in-office, 3 days remote); Relocation support if required