Office Coordinator

CRB is a leading provider of sustainable engineering, architecture, construction and consulting solutions to the global life sciences and food and beverage industries. Our more than 1,600 employees provide best-in-class solutions that drive success and positive change for our clients, our people and our communities. CRB is a privately held company with a rich history of serving clients throughout the world, consistently striving for the highest standard of technical knowledge, creativity and execution.

The Office Coordinator plays a key role in supporting the daily operations and overall efficiency of the local office. This position partners closely with leadership and administrative teams to ensure a well‑organized, welcoming, and smoothly run office environment.

The ideal candidate is proactive, highly organized, and comfortable working independently while supporting multiple stakeholders. This role is well suited for someone seeking a long‑term administrative career who enjoys variety, problem‑solving, and being a trusted point of contact within the office.

Responsibilities include coordination of office operations (such as meetings, facilities, and vendor relationships), administrative support to regional leadership, and assistance with special projects as needed. Strong communication skills, discretion, and the ability to manage multiple priorities are essential for success.

Responsibilities

Partner with Team Leaders and Administrative staff to support overall office operations; Process accounts payable invoices related to office and facility expenses; Coordinate facility management needs including maintenance, renovations, furniture procurement, leasing support, and office equipment; Assist with coordination of receptionist coverage and phone schedules; Provide administrative support to the Regional Leader, including calendar coordination, meeting preparation, and special requests; Coordinate and support office meetings and company events throughout the year; Serve as a reliable point of contact for office‑related questions and needs; Maintain a high level of professionalism and confidentiality when handling sensitive information

Requirements

High School Diploma required, College Degree preferred; Minimum of 5 years of experience in an office administration or office management role; Strong organizational, communication, and time‑management skills; Ability to work independently with minimal direction and prioritize competing demands; Demonstrated ability to collaborate, support team needs, and maintain a positive office environment; High degree of discretion and professionalism when handling confidential information; Proficiency with Microsoft Office and common office tools (e.g., databases, SharePoint)