Office Operations Manager & Executive Assistant

Reporting to the Chief Growth Officer, the Office Operations Manager & Executive Assistant will oversee the office support team who play a critical role in the functional operations of our busy North Terrace office including the café, while supporting members of the Executive Team. This position combines operational leadership with high-level Executive support. You will ensure the office support team have clear responsibilities, priorities and performance expectations. This role is available on either a full-time basis or part time (0.8 FTE) for the right candidate.

Responsibilities

Provide leadership and direction to the Office & Café Supervisor, ensuring office and café facilities and services are of a high standard and operating efficiently; Overseeing the daily workflows and priorities of the café team; Manage relationship and services with facilities providers to ensure the smooth operation and presentation of the North Terrace Office and Satellite Office; Support engagement within office facilities through the delivery of monthly staff engagement activities with the Café team; Provide high-level administration support to members of the Executive Team, including but not limited to scheduling meetings and events, managing travel arrangements and processing expenses; Assist in managing and coordinating special projects or initiatives as assigned by the Executive Team

Requirements

Experienced Office Manager and Executive Assistant; proven experience leading and managing an administration team; strong people-management skills including coaching, delegating and supporting; ability to support senior leaders in a changing environment; highly organised and detail oriented; exceptional written and verbal communication skills; comfortable working with Executives, Team members and external stakeholders; high level of professionalism, discretion and integrity when managing confidential information; strong proficiency across Microsoft Office Suite; current National Police Clearance; pre-employment medical may be required

Nice to have

Experience in project management; flexibility to travel if and as required

Benefits

Generous discounts on Journey Beyond travel and experiences; Study Assistance Policy; Employee Referral Policy; Parental Leave program; Purchased Leave policy; Private Health discounts; Employee Assistance Program; Discounts on Journey Beyond merchandise; Flexible working environment