Project Manager & Executive Assistant | Mon to Fri 38 hours | Balcatta Support Centre

This is a unique opportunity for an experienced Executive Assistant / Project Manager who enjoys combining high-level executive support with the ownership and delivery of key business projects. Supporting the Director Operations, E&R National and broader leadership team, you'll play an important role in keeping day-to-day priorities moving while also coordinating and delivering projects across the business. You'll work with a high level of autonomy, build strong relationships with senior leaders and help bring structure, momentum and follow-through to a busy operational environment.

Responsibilities

Provide high-level support to the Director Operations and leadership team; Coordinate meetings, diaries, travel and accommodation; Prepare reports, presentations, communications and executive updates; Manage meeting agendas, minutes and actions, ensuring commitments are followed through; Coordinate invoices, expenses and general administration; Support leadership workshops, conferences and key business activities; Manage confidential and sensitive information appropriately; Coordinate and deliver multiple projects and business initiatives from planning through to completion; Develop project plans, timelines, milestones and reporting; Keep stakeholders accountable for actions, deadlines and deliverables; Monitor project risks, issues, dependencies and priorities; Work across operational and support teams to keep projects moving; Prepare project updates and recommendations for senior leadership; Support change and the implementation of new processes or ways of working; Help ensure projects are delivered within agreed scope and timeframes

Requirements

5+ years' experience across executive support, project coordination or project management; Experience supporting senior leaders in a fast-paced environment; Demonstrated ability to manage projects or business initiatives across multiple teams; Strong stakeholder management and communication skills; Excellent organisation and attention to detail; Confidence managing competing priorities and working autonomously; Strong Microsoft Office skills

Nice to have

SharePoint experience; Visio experience; Adobe experience; A Diploma in Business Administration or related qualification

Benefits

Competitive pay and job security in an essential services industry; Access to 100+ retail discounts; Multiple salary packaging options; Opportunities for training and career progression within Sodexo