Property Administrator

The Property Administrator is responsible for assisting the Property Management and Engineering Team with the fast paced, high volume day to day operations of an assigned portfolio of properties, to include but not be limited to the organization, coordination and updating of portfolio specific information, programs and files, acting as communications liaison with tenant contacts through the production of memorandums, Building Engines, weekly tenant newsletter, and e-mails.

Responsibilities

Assisting the Property Management and Engineering Team with day to day operations of an assigned portfolio of properties; Organizing, coordinating and updating portfolio specific information, programs and files; Acting as communications liaison with tenant contacts through memorandums, Building Engines, weekly tenant newsletter, and e-mails; Maintaining good tenant relations; Handling daily tenant maintenance requests; Coordinating and delivering tenant communications; Answering office phone lines; Coordinating special events; Participating in building inspections; Opening office Monday through Friday; Managing freight reservations, loading dock, and passdown calendars; Tracking tenant waiver forms; Processing fitness center requests; Coordinating conference room requests; Updating tenant contact lists, emergency lists and floor warden lists; Updating portfolio calendars; Updating security access clearance; Assisting with building signage; Assisting with CPR training and fire drills; Maintaining Tenant and Vendor Certificate of Insurance files; Assisting Property Managers and Tenants in move in/move out process; Assisting with clerical responsibilities including contract management, purchase orders, and work authorizations; Updating MOD/EOD schedule; Creating folders; Mailing and copying correspondence; Inventorying and stocking office supplies; Coordinating LEED EB purchases; Scanning invoices and sending to property accounting; Ensuring tenants are invoiced for work above lease requirements; Reconciling team credit cards

Requirements

Must be able to exercise a great deal of discretion, work independently or with little oversight and use independent judgement; Possess knowledge of general office policies and administrative procedures and practices; Ability to read, write, speak and understand English; Physical ability to operate a telephone, computer, 10-key, type minimum of 40 wpm, sit for extended periods of time and occasionally lift/carry up to 40 lbs; Will be expected to manage work-order system; entering, tracking, uploading supporting data and following up; Excellent organizational, computer and communication skills; 2+ years administrative experience; Proficient in MS Word and Excel and possess effective business writing skills

Nice to have

Associates degree in business management (preferred) or equivalent body of knowledge or experience; Commercial Real Estate experience preferred, but not required

Benefits

Comprehensive medical, dental, and vision benefits; Prescription program; Generous paid time off; Paid Family Leave Program; Employee assistance program; Team events; Management 1:1s and open forums; Workshops and training; Personal learning and development; Business association sponsorships; Hosted Lunch & Learns; 401(k) plan with employer match; Parking and child care FSA; Long Term Disability; Free financial planning and advisory services; Emergency preparedness, first aid, and CPR training; Transit sponsorship