Public Records Clerk

Position is responsible for managing, maintaining, and providing access to police records while ensuring compliance with applicable laws, regulations, and department policies regarding confidentiality and public disclosure.

Responsibilities

Assist the Police Chief with a variety of administrative public records matters; maintain accurate and detailed records, generate reports, correspondence, and other documents; assists with the processing public records requests consistent with Massachusetts Public Records Law, including gathering, organizing, and providing relevant information; supports departmental accreditation efforts by assisting with the collection and compilation of required documentation and records; interact with department and town employees, municipal or government agencies, town residents and members of the general public; respond to requests for information from government entities or other organizations and individuals; maintains departmental records in accordance with the Massachusetts Public Records Law; assist the Police Chief in the planning, analysis and implementation of department projects and initiatives such as Massachusetts Police Certification and Accreditation; develop reports and coordinate various projects for the Chief; provides administrative support and has access to confidential information including personnel records, legal / Internal Affairs matters, negotiating positions, and collective bargaining plans; assist the Chief as directed on a variety of administrative issues and complete special projects as assigned; attend meetings, workshops and training sessions and review publications and materials for continued education and to remain current on relevant principles, practices, and new developments; cross-trained to perform all essential Administrative Assistant duties and serves as backup coverage to ensure uninterrupted administrative support; performs similar or related work as required

Requirements

Bachelor’s degree in business or administrative services required; three up to five years of progressively responsible experience in public administration, or an equivalent combination of education and experience; must attain Criminal Justice Information System Certification upon employment; expert working knowledge with Microsoft Office Suite software; knowledge of Town bylaws, regulations, policies, programs and Department operations; working knowledge of computer applications for report generation and data analysis; thorough understanding of municipal government and police department procedures and operations; ability to work independently; ability to analyze and interpret data and to present findings clearly; ability to establish and maintain cooperative relationships with Town officials and governmental representatives; ability to communicate effectively in written and oral form; ability to manage several projects at one time; ability to maintain confidentiality of substantial amounts of information; recordkeeping, bookkeeping, communication and customer service skills; highly developed skills in computer hardware and software; aptitude for details; excellent organizational skills

Nice to have

Preferably in a municipal setting

Benefits

Benefits eligible