Workplace Experience Coordinator (Part Time)

We are looking for a proactive and service-oriented Workplace Experience Coordinator to independently manage the day-to-day operations of our Chicago office. As the primary on-site contact, you will help create a welcoming, organized, and engaging workplace for employees, visitors, and external partners.

Responsibilities

Manage the day-to-day operations of the Chicago office; Order and maintain office, kitchen, pantry, and hospitality supplies; Coordinate grocery orders, catering, snacks, beverages, and refreshments; Maintain office supplies, equipment, and inventory; Liaise with vendors, service providers, and building management; Conduct regular office walkthroughs; Handle incoming and outgoing mail, deliveries, and general office logistics; Serve as the first point of contact for employees, visitors, and vendors; Prepare meeting rooms and shared spaces for meetings and events; Support employee engagement activities, celebrations, and workplace initiatives; Assist with the planning and execution of customer visits and company events; Support the onboarding experience for new employees

Requirements

Previous experience in office administration, workplace operations, hospitality, reception, facilities coordination, or a similar customer-facing role; Comfortable managing office supplies, inventory, purchasing, and day-to-day office operations; Experience supporting employees, visitors, and guests in a professional environment; Proficiency with Microsoft Office or Google Workspace; Strong written and verbal communication skills in English; Friendly, approachable, and passionate about creating a positive workplace experience; Naturally service-oriented with a hospitality mindset; Highly organized and able to manage multiple priorities independently; Proactive, dependable, and comfortable taking ownership of day-to-day responsibilities; Hands-on, resourceful, and willing to jump in wherever needed; Enjoy working collaboratively in a dynamic and inclusive environment

Nice to have

Experience working with vendors and external service providers is an advantage; Experience with Slack or similar collaboration tools is a plus

Benefits

Five weeks paid time off (PTO); 11 company paid holidays; unlimited sick days; Generous healthcare packages & mental health benefits; 401K plus matching & equity grants for all new Smartlies; Wellness benefit & learning reimbursement opportunities; Volunteer time off days & company donation matching opportunities