Group & Event Intern

Location
Aethos Milan

Aethos Milan
Located in the heart of the Navigli district, just a short walk from the Darsena and Porta Ticinese, Aethos Milan is a boutique hotel and global club where contemporary design, unique suites, and welcoming social spaces create a vibrant destination for discerning travelers and the local community.
At the core of Aethos' philosophy is hospitality with a strong human touch, which is also reflected in its food and beverage offerings focused on sustainability, seasonality, and mixology excellence.
As part of the international Aethos group, the hotel promotes a lifestyle centered on well-being, community, and a positive impact on the local area.

What you'll do
- Support the coordination and administration of group bookings, meetings, private events, and social occasions from inquiry to execution.

- Assist in preparing proposals, quotations, contracts, function sheets, and other event-related documentation.

- Coordinate with operational departments, including Front Office, Food & Beverage, Housekeeping, and Kitchen, to ensure seamless event execution.

- Help manage event calendars, booking systems, and client databases, ensuring all information is accurate and up to date.

- Support site inspections and client meetings, providing a professional and welcoming experience to prospective guests.

- Assist in responding to event inquiries and follow up with clients throughout the planning process.

- Support the execution of events on-site, ensuring guest satisfaction and attention to detail throughout the event journey.

- Monitor guest feedback after events and contribute ideas for continuous improvement of the guest experience.

- Stay informed about hospitality trends, event concepts, and local market opportunities.

- Provide operational and administrative support to the Sales & Events team across various projects and daily activities, adapting to evolving business needs.

What you bring to the table
- Currently pursuing or recently completed a degree in Hospitality Management, Event Management, Tourism, Business Administration, or a related field.

- Strong interest in hospitality, events, luxury lifestyle, and guest experience.

- Excellent interpersonal and communication skills.

- Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

- Positive, proactive, and service-oriented attitude.

- Strong problem-solving skills and willingness to learn.

- Comfortable working both independently and collaboratively within a team.

- Good knowledge of Microsoft Office (Excel, Word, PowerPoint); knowledge of hotel PMS or event management systems is considered a plus.

- Fluent in both English and Italian (written and spoken).

What We Offer
- A dynamic and supportive work environment

- Continuous Learning & Development opportunities

- Complimentary meals on duty in our staff canteen

- Employee and Friends & Family rates

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Responsibilities

Support the coordination and administration of group bookings, meetings, private events, and social occasions from inquiry to execution.; Assist in preparing proposals, quotations, contracts, function sheets, and other event-related documentation.; Coordinate with operational departments, including Front Office, Food & Beverage, Housekeeping, and Kitchen, to ensure seamless event execution.; Help manage event calendars, booking systems, and client databases, ensuring all information is accurate and up to date.; Support site inspections and client meetings, providing a professional and welcoming experience to prospective guests.; Assist in responding to event inquiries and follow up with clients throughout the planning process.; Support the execution of events on-site, ensuring guest satisfaction and attention to detail throughout the event journey.; Monitor guest feedback after events and contribute ideas for continuous improvement of the guest experience.; Stay informed about hospitality trends, event concepts, and local market opportunities.; Provide operational and administrative support to the Sales & Events team across various projects and daily activities, adapting to evolving business needs.

Requirements

Currently pursuing or recently completed a degree in Hospitality Management, Event Management, Tourism, Business Administration, or a related field.; Strong interest in hospitality, events, luxury lifestyle, and guest experience.; Excellent interpersonal and communication skills.; Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.; Positive, proactive, and service-oriented attitude.; Strong problem-solving skills and willingness to learn.; Comfortable working both independently and collaboratively within a team.; Good knowledge of Microsoft Office (Excel, Word, PowerPoint); knowledge of hotel PMS or event management systems is considered a plus.; Fluent in both English and Italian (written and spoken).

Benefits

A dynamic and supportive work environment; Continuous Learning & Development opportunities; Complimentary meals on duty in our staff canteen; Employee and Friends & Family rates