Procurement Administrator Contractor

The Procurement Contract Administrator is responsible for supporting the organization's procurement and contract administration functions by ensuring the timely processing of contracts, creation of purchase orders, compliance and metrics reporting, and system administration activities. This role serves as a key liaison between Procurement, Legal, Finance, Information Security, and business stakeholders to facilitate contract reviews, approvals, execution, reporting, audit readiness, and provides administrative support throughout the contracting process. The role also supports the organization's contract management system, assigns contract reviews, coordinates cross-functional approvals, and reports on SOX compliance audit requests. Experience with Cobblestone CLM platform and NetSuite ERP is highly desirable. The ideal candidate is highly organized, detail-oriented, and proficient in Excel, with the ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and compliance with corporate policies and SOX control requirements.

Responsibilities

Manage purchase order activities, including PO creation, open PO reporting, stakeholder follow-up, and PO closure; Coordinate contract execution activities, including routing agreements for signature through DocuSign; Prepare and maintain monthly SOX control reporting; Compile and analyze monthly procurement metrics and performance reporting in Excel and PowerPoint; Generate and maintain monthly provisioning reports and other operational dashboards; Support quarterly compliance reporting activities, including PP-21 submissions, User Access Review (UAR) reporting, Phase I and Phase II reporting requirements, supplier diversity reporting, and significant contract reporting; Assist with change management documentation and reporting processes; Prepare business validation reports and support audit-related requests; Route contracts and legal requests to appropriate Legal team members; Process lower-value agreements and coordinate execution workflows; Manage Non-Disclosure Agreement (NDA) intake, processing, and tracking; Administer test site agreements, therapy agreements, and other standard contract templates; Perform initial contract reviews and approval coordination; Track and coordinate Information Security reviews and approvals; Monitor accessibility audit requirements and maintain related documentation; Support contract implementation activities, including data transfer and system updates; Provide general administrative support to the Procurement and Contract Management teams; Maintain contract records and workflow status within the contract management system and support users as needed

Requirements

Knowledge of Procurement processes, contracting, and Purchase Order creation; Excellent communication and interpersonal skills to collaborate effectively with stakeholders and cross-functional teams; Strong analytical, problem solving and project management skills; Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy

Nice to have

Experience with Cobblestone CLM systems; Experience with NetSuite ERP systems