Procurement Specialist

Job Overview: The Procurement Specialist applies their conceptual knowledge of Procurement and, with a moderate level of guidance and direction from colleagues and leadership, is responsible for solving a range of straightforward Procurement problems. They will be responsible for analyzing possible solutions using standard procedures and building knowledge of the company, processes, and customers. The Procurement Specialist understands key business drivers and applies this knowledge to solve problems in straightforward situations by analyzing possible solutions using technical experience, judgment, and precedents.

Responsibilities

Responsible for expediting specific deliverables on one or more projects as directed; Reviews purchase order delivery requirements to assure quality and project requirements are met; Develop relationships with suppliers; Regular monitoring of all activities progress at Vendors place; Accurate and timely expediting of Purchase Orders, updating the expediting reports, and distributing the reports to the Project Team; Ensures timely delivery of all items on Purchase Orders to maintain Project schedule; Understanding and consistent use of expediting procedures as established in company policies; Identifies the need to make shop visits to ensure suppliers are on schedule; Ensures expediting issues are coordinated between departments, offices, fabrication, and construction to meet project requirements; Maintains and promotes a focus on MDR product whether procurement, engineering, fabrication, or construction related; Ensures effective communications among procurement disciplines, client, project team, and suppliers; Ensures effective management of expediting procedures as established in company policies; Develop strong relationships with suppliers; Active role in horizontal work process with Engineering and other procurement disciplines; Perform the procurement of materials in support of MDR business activities in accordance with company policies, procedures, and ethical standards; Act as an internal interface with PMT, Engineering, Construction, QA/QC, Safety, Accounting, and Warehouse; Interface externally with vendors; Procure materials with a good understanding of requisition requirements, international standards, codes, and regulations pertaining to projects/operations materials used in the construction industry; Assist with the establishment of appropriate procurement strategies for different project/operations materials; Visit vendors on a planned basis to keep abreast of their capabilities, new products, and interface with their management personnel; Develop and maintain a sound vendor base, survey the market for new potential supply sources and market trend in price and delivery; Evaluate and monitor vendor performance on a continual basis; Facilitate Supplier Registration Process to register potential vendors in MDR system; Perform the RFQ process including reviewing requisitions, issuing RFQs, securing compliant offers, liaising with Engineering, coordinating clarifications, performing commercial bid evaluation, obtaining commercial clarifications, ensuring vendor selection, maintaining sourcing list, preparing Recommendation of Award, maintaining confidentiality, placing POs, providing PO administration, maintaining PO files, and ensuring audit trail; Assist the expediting process by providing help and guidance to expeditors, and resolving commercial clarifications with vendors as necessary; Watch the market closely to determine trends in price levels, business activities, delivery lead time, availability of manufacturing capacity, etc.; Assist in resolving delivery nonconformance issues and OS&D issues if required; Support the bid pricing process by providing accurate and timely inputs, and coordinate with the Bids & Proposal team in Procurement to ensure compliance with bid requirements; Regularly exchange information on new products and sources, market trends, and lessons learned with peers, supervisor, and Manager; Supervise, direct, train, and coordinate activities of assigned personnel; Ensure compliance with procurement policies and procedures

Requirements

Engineering graduate; Approximately 10 years of relevant experience; Demonstrates a broad knowledge of the procurement process; Able to effectively communicate commercial solutions and concepts to procurement personnel and non-procurement personnel; Support Integrated Procurement worldwide, work with suppliers to develop supplier agreements; Understand local and regional logistics regulations and agreements; Working knowledge of Microsoft Office applications (Word, Excel, Access); Experience in Smart Plant Materials and HR Systems

Nice to have

Certificates in process improvement and/or Six Sigma