Corporate Event Coordinator

The Corporate Events Coordinator is responsible for planning, coordinating, and executing corporate events that support the organization's business objectives, employee engagement initiatives, and brand strategy. This role supports all aspects of event management, including budgeting, vendor relations, logistics, marketing, on-site execution, and post-event evaluation. Collaborating closely with internal stakeholders and external partners, the Corporate Events Coordinator ensures events are delivered on time, within budget, and aligned with CCM's brand standards while providing an exceptional experience for attendees.

Responsibilities

Develop creative ideas and themes for corporate events, including conferences, meetings, trade shows, team-building events, and holiday parties; Prepare and manage event budgets, ensuring all activities are within financial constraints; Create detailed timelines and project plans; Research and hire vendors such as caterers, AV technicians, photographers, decorators, transportation companies, and security personnel; Manage the logistical coordination of vendor services and ensure timely deliveries and setup; Act as the point of contact for internal stakeholders or clients to gather event requirements and preferences; Create and implement marketing plans to promote events internally and externally; Ensure that the event reflects the corporate brand and messaging; Oversee event setup and logistics, including registration desks, attendee flow, and signage; Coordinate the setup of audio-visual equipment, including live streaming if required; Ensure all event activities run according to schedule; Provide excellent customer service to event guests and participants; Resolve any issues or emergencies that may arise during the event; Collect attendee feedback post-event; Finalize invoices and track spending against the initial budget; Send thank-you notes to participants, sponsors, vendors, and attendees

Requirements

Bachelor's degree in Marketing, Hospitality, Event Management or related field, or equivalent combination of education/experience; 2+ years of experience in event coordination within a corporate setting, preferred; Experience in vendor management, contract negotiation, and event logistics; Experience with budgeting and fiscal management for events; Excellent organizational skills to manage multiple projects and deadlines simultaneously; Attention to detail; Ability to prioritize tasks and manage time effectively; Excellent verbal and written communication; Interpersonal skills to build and maintain relationships with vendors, clients, and stakeholders; Creativity to develop unique themes and ideas; Excellent judgement and decision-making skills; Adaptability to adjust plans quickly; Familiarity with basic AV technology (sound systems, microphones, projectors, lighting); Knowledge of virtual event platforms (e.g., Zoom, Microsoft Teams, Webex, or others); Microsoft Office Suite (Excel, PowerPoint, Word); Ability to travel up to 20%

Nice to have

Proficiency in event management software (e.g., Swoogo, Cvent, Eventbrite)

Benefits

Competitive compensation plan; Medical, dental, and vision coverage; 401K; Company-provided short-term disability; Employee assistance program; Wellness program