People Operations Specialist

HappyRobot is the infrastructure for enterprises to build and orchestrate AI workforces. We're looking for a People Operations Specialist to be the backbone of HappyRobot's people function, the person employees go to with questions, and the person who makes sure everything behind the scenes actually works. You'll own onboarding end-to-end, run benefits and leave administration across every country we operate in, and manage the day-to-day relationship with our PEO and EOR partners in the US, Spain, UK, EMEA, and LATAM.

Responsibilities

Be the first point of contact for employee questions about benefits, payroll, policies, leave, and other people-related topics; Own onboarding from offer signed to first day, including background checks, work authorization, equipment and access coordination, and first-week setup; Run benefits and leave administration across operating countries, including enrollments, life-event changes, and local requirements; Manage day-to-day coordination with PEO and EOR partners, keep vendors accountable, resolve exceptions, and flag compliance questions; Keep the HRIS (Rippling) clean and current, including employee records, status changes, and data integrity; Help build people programs such as engagement initiatives, policy updates, and team events; Automate repetitive people operations work using AI tools, Rippling workflows, or other solutions

Requirements

2–4 years in HR, People Operations, or a generalist People role, ideally at a tech company or fast-growing startup; Hands-on HRIS experience (Rippling preferred) and comfort learning new systems quickly; Breadth across the employee lifecycle (onboarding, benefits, payroll, compliance, employee support); Comfort with international HR complexity, including EOR partners, local counsel, and international employment law; For roles based in San Francisco: US employment law; Strong coordination skills with vendors and stakeholders such as PEOs, EORs, and outside counsel; AI-native and automation-oriented, with experience building HRIS workflows and using tools like ChatGPT or Claude; High ownership, high precision, low ego; Startup orientation and comfort with ambiguity

Nice to have

Experience coordinating global immigration cases with outside counsel; Experience working with a PEO and EORs; Spanish or French language skills

Benefits

Comprehensive benefits including healthcare, dental, and vision coverage; Competitive salary plus equity