Senior Production Coordinator – Football Content & Studio Operations

AIM Sport, which has extensive experience in sports marketing and operates in over 300 football stadiums and arenas worldwide, is looking for a Senior Production Coordinator to join its studio in Madrid, located next to the Bernabéu stadium. This is a key coordination role between the design studio, account teams and operations teams. The role involves working within a multicultural team of motion designers, graphic designers, video editors and developers, and is not purely administrative. The candidate should bring structure, ownership and the potential to grow into broader studio operations and leadership responsibilities over time. Applicants should upload their CV together with a short cover letter. Due to European legislation, applications are only accepted from candidates holding either an EU/EFTA passport or a valid Spanish work permit.

Responsibilities

Act as the central point of contact for incoming content and project requests; Prioritise, structure and assign tasks based on workload, deadlines, commercial importance and available resources; Develop and maintain production schedules and ensure reliable follow-up on open tasks; Coordinate daily workflows between motion designers, graphic designers, video editors, developers, account teams and operations; Support resource planning, including internal team members and freelancers where required; Identify bottlenecks early and proactively propose solutions; Help improve studio processes, request procedures and communication flows; Maintain clear communication with internal stakeholders and manage expectations around timing, quality and delivery; Support the studio in balancing creative quality, commercial priorities and operational efficiency; Take ownership of coordination topics and grow into a broader studio operations role over time; Ensure that deadlines are met while maintaining quality and consistency across deliverables

Requirements

Proven experience in production coordination, project coordination, creative operations, traffic management or a similar role; Ideally 3+ years of experience in a creative, content, post-production, motion design, agency or studio environment; Strong organisational skills and the ability to manage multiple projects, people and deadlines at the same time; Experience coordinating creative teams or cross-functional teams; Confident communication style, including the ability to follow up, push for clarity and challenge priorities when needed; Proactive mindset with the ability to anticipate problems before they become urgent; Comfortable working in a fast-paced environment with changing priorities; Fluent English, written and spoken; Good knowledge of Google Workspace and/or Microsoft Office; Interest in football, sports marketing, content production or creative studio operations; Basic understanding of motion design, video, digital content or post-production workflows; Ability to understand both commercial and creative priorities and translate them into clear production planning

Nice to have

Spanish language skills; Previous experience in a senior coordinator, producer, traffic manager or studio operations role; Experience leading small teams, freelancers or project-based resources; Experience with production tracking tools such as Ftrack, Shotgrid, Monday, Trello, Asana or similar; Experience in motion design, CG/VFX, 3D animation or post-production environments; Familiarity with Agile workflows; Familiarity with render farm management or distributed rendering workflows; Additional languages