Sr. Accounting Specialist

We are looking for a highly motivated, results-driven Accounting Specialist & Payroll to join our team in our Guadalajara office. Working in a small team in a fast-paced, dynamic environment, this role has constant interaction with different teams such as Finance, HR, Supply Chain, and external auditors. In this role you will be responsible for managing the end-to-end payroll process in collaboration with an external payroll provider, overseeing all payroll-related payments and banking transactions, and leading Mexico's Inventory accounting processes including month/year-end close and annual audit activities.

Responsibilities

Manage the end-to-end payroll process in collaboration with the external payroll provider; Oversee all payroll-related payments and banking transactions; Lead Mexico's Inventory accounting processes including month/year-end close and annual audit activities; Calculate monthly taxes (ISR, IVA, and other applicable taxes); Prepare and record month-end provisions; Prepare Contabilidad Electrónica and DIOT filings; Perform and maintain monthly reconciliations for all balance sheet accounts; Record and post bank transactions and journal entries in NetSuite; Prepare Pedimentos (customs import documents) reports; Manage Transfer Pricing recognition in accordance with applicable regulations; Coordinate and share relevant financial information with external tax/compliance advisors; Process and record banking transactions in NetSuite; Prepare the monthly estimated cash flow report; Generate weekly payment reports for internal stakeholders; Prepare the monthly payment report by Purchase Request (PR); Record inventory-related transactions and maintain inventory ledgers; Perform four-monthly physical inventory counts and prepare the corresponding reports; Ensure accurate inventory valuations and perform inventory cost analysis; Prepare and maintain reconciliations for inventory accounts; Analyze and resolve inventory discrepancies with Procurement, Supply Chain, and Operations teams; Assist in developing inventory control procedures; Provide input for monthly and annual financial reports; Comply with internal controls and participate in audits as needed; Coordinate payroll changes with the HR team; Administer Pluxee vouchers; Manage payroll processes for interns; Administer Multiva and Odessa platforms for savings fund and box payments; Initiate and execute payroll-related transactions through the banking platform; Prepare and distribute weekly payroll payment reports; Generate payroll reports for Finance and HR, including month-end payroll provisions; Maintain documentation for all payroll payments; Act as the main liaison with the payroll vendor; Support employees with payroll-related inquiries and Navan platform questions

Requirements

4+ years of experience in audit, technical accounting, and/or financial reporting; Experience preparing Contabilidad Electrónica, DIOT, and Mexican tax filings; 3+ years of experience in payroll administration, including multi-state payroll; Familiarity with CONTPaq, used by the external accounting firm for tax capture and Contabilidad Electrónica; Experience working with external payroll vendors; Experience using NetSuite (NS) for transaction recording and reporting; Advanced proficiency in Excel and payroll/accounting reporting tools; Ability to meet tight deadlines, prioritize workload, and work effectively in a fast-paced environment; English proficiency required, particularly reading and writing, for cross-functional communication with global teams; Ability to work effectively in cross-functional teams with a strong customer focus, both internally and externally

Nice to have

Experience preparing Contabilidad Electrónica, DIOT, and Mexican tax filings; 3+ years of experience in payroll administration, including multi-state payroll; Deep knowledge of Mexican payroll compliance requirements (IMSS, INFONAVIT, ISN, PTU, etc.); Familiarity with CONTPaq, used by the external accounting firm for tax capture and Contabilidad Electrónica; Experience working with external payroll vendors; Familiarity with voucher administration programs such as Pluxee is desired; Proficiency in additional payroll systems and banking platforms, including Multiva and Odessa; Experience using NetSuite (NS) for transaction recording and reporting; Experience with customs/import documentation (Pedimentos); Advanced proficiency in Excel and payroll/accounting reporting tools; Knowledge of Transfer Pricing regulations in Mexico is desired; Experience in a tech startup or manufacturing environment is preferred; Excellent analytical and problem-solving skills; Strong attention to detail and accuracy; Effective communication and collaboration skills