Admin Executive (CGA, HQ)

Care Corner is seeking a proactive and detail-oriented Executive (Admin) to join our Corporate Governance & Administration team on a 5-month contract basis. Reporting to the Assistant Manager, the incumbent will provide operational support for centralised procurement, vendor and contract administration, office operations, resource coordination, and quality service management. This role is well-suited for individuals who enjoy organising processes, coordinating with stakeholders, and ensuring smooth day-to-day operations in a dynamic social service environment.

Responsibilities

Support centralised procurement activities, including purchase requests, quotation sourcing, order processing and vendor coordination; Maintain vendor records, contract documentation and renewal schedules to ensure compliance and operational continuity; Manage day-to-day HQ administrative functions, including office supplies, inventory and facilities-related matters; Assist in expenditure tracking, invoice verification and budget monitoring; Coordinate bookings of shared resources and provide logistical support for meetings and events; Handle mainline enquiries and support service quality processes; Support the implementation of process improvements, SOPs and system enhancement initiatives; Perform other administrative and procurement-related duties assigned by the Assistant Manager

Requirements

Diploma in Business Administration, Procurement, Operations Management, or a related discipline; Proficient in Microsoft Office applications, particularly Excel, Word, Teams and SharePoint; Strong organisational skills with attention to detail and accuracy; Good communication and interpersonal skills, with the ability to work effectively with internal stakeholders and external vendors; Resourceful, proactive and able to manage multiple tasks in a fast-paced environment

Nice to have

Prior experience in administration, procurement coordination, office operations or customer service; Experience using ERP finance systems such as NetSuite