Director, Admin/Ops, School of Science, Engineering & Technology

The Director, Admin/Ops SET supports the School of Science, Engineering & Technology within the university's evolving structure. This position provides operational leadership, administrative oversight, and strategic planning for this assigned school. The Director reports to the Academic Dean of the respective school, works closely with the Provost's Office and is a liaison to central university offices including Human Resources, Capital Projects, Finance, Information Technology Services, Space Planning, Research, Office Graduate Affairs, Undergraduate Affairs, Academic Affairs, and Communications. This position directly and indirectly manages an organization of 25-30 employees.

Responsibilities

Oversee daily administrative operations, including research administration, academic administration, budgets and finance, space coordination, facilities coordination, and workflow efficiency; Supervise and mentor school-level administrative staff and coordinators; Develop structures, business policies and processes and implement administrative policies; Consult with Provost's Office and central HR on staff recruitment requests; Coordinate staff hiring, onboarding, performance review and salary planning processes; Support the school in administrative planning, operational decision-making, and resource prioritization; Lead process improvements, administrative realignments, and change management strategies; Manage administrative budgets, grant, gifts and endowment funds, and present reports to the Dean; Coordinate with Provost's Office on capital planning and space needs; Manage academic support functions such as awards and Commencement activities; Manage research support functions such as cost sharing and institutional support letters; Work with the Vice Provost of Research to ensure regulatory compliance; Lead school-level initiatives and projects as assigned by the Academic Dean; Maintain consistent communication with school staff, academic chairs, and central university offices

Requirements

BA/BS required, preferably in a science or engineering field; Minimum 8 years of progressively responsible administrative experience in a complex organization required; At least 5 years of supervisory or management experience required; Demonstrated ability to lead administrative teams and implement systems that improve operations; Strong leadership and interpersonal skills; able to build trust and work collaboratively across departments and schools; Experience with HR processes, recruitment, and performance management; Experience with research administration; Strong organizational and communication skills; ability to manage multiple priorities; Proficiency with Microsoft Office, Excel, and administrative systems

Nice to have

Master or doctoral degree in higher education, public administration, science field, or related field; At least 10 years of progressively responsible administrative experience; Experience in higher education, nonprofit management, scientific operations, or academic operations; Experience with space management or capital project coordination; Experience with Workday or similar administrative platforms