Executive Assistant

Our team is looking for an Executive Assistant to support three of our leaders and work alongside the broader Executive Assistant community and serve as a trusted strategic partner across Wizards of the Coast's dynamic global business. This role goes well beyond calendar management. It calls for exceptional judgment, discretion, and organization, plus the ability to anticipate needs in a fast-paced, high-profile environment. The Executive Assistant will manage executive operations, coordinate cross-functional priorities, facilitate communication with senior leadership and external partners, and keep business activities running smoothly. This role is based at the Renton office and follows a hybrid schedule: onsite on Tuesdays, Wednesdays, and Thursdays, with flexibility to work remotely or onsite on Mondays and Fridays.

Responsibilities

Manage complex, constantly evolving calendars for multiple executives across time zones, prioritizing meetings by strategic importance and business impact; Coordinate domestic and international travel, including detailed itineraries and contingency planning; Prepare agendas, briefing materials, meeting notes, and follow-up action items; Handle confidential correspondence and sensitive business information with the highest level of discretion; Anticipate executive needs and proactively identify solutions; Track key initiatives and follow up on commitments to make sure deadlines are met; Help prepare presentations, executive communications, and board-level materials; Manage competing priorities while staying flexible as business needs evolve; Serve as a central point of coordination across internal teams and external partners; Coordinate leadership meetings, off-sites, and strategic planning sessions; Coordinate meetings with licensors, licensees, entertainment partners, agencies, retailers, and other senior executives; Manage expense reporting, purchase requests, and other administrative processes; Continuously improve administrative processes and find opportunities for greater efficiency; Use AI tools in your daily work, experimenting with new ways to save time, improve quality, and help the team get more from them; Collaborate with the broader Executive Assistant community; Support special projects and executive initiatives as assigned

Requirements

3+ years supporting senior executives in a complex corporate environment; Bachelor's degree or equivalent professional experience; Experience coordinating international travel and managing global calendars; Exceptional organizational and project management skills; Outstanding written and verbal communication skills; Proven ability to handle highly confidential information; Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word), collaboration tools like Teams, and AI platforms; Ability to work independently with sound judgment and prioritization; Experience supporting executives in consumer products, entertainment, licensing, media, or retail; Experience working with international teams and external business partners

Benefits

Health & Wellness; Time Off to Recharge; Financial Well-being; Life & Family Support; Volunteer and Community Initiatives; Learning & Development; Exclusive Perks; Eligibility for annual and long-term incentives