Executive Assistant

Our team is looking for an Executive Assistant to support two of our leaders and serve as a trusted strategic partner across a dynamic global business. This role goes well beyond calendar management. It calls for exceptional judgment, discretion, and organization, plus the ability to anticipate needs in a fast-paced, high-profile environment. The Executive Assistant will manage executive operations, coordinate cross-functional priorities, facilitate communication with senior leadership and external partners, and keep business activities running smoothly. This is a hybrid role requiring three days a week in our Renton, WA office.

Responsibilities

Manage complex, constantly evolving calendars for multiple executives across time zones, prioritizing meetings by strategic importance and business impact; Coordinate domestic and international travel, including detailed itineraries and contingency planning; Prepare agendas, briefing materials, meeting notes, and follow-up action items; Handle confidential correspondence and sensitive business information with the highest level of discretion; Anticipate executive needs and proactively identify solutions; Track key initiatives and follow up on commitments to make sure deadlines are met; Help prepare presentations, executive communications, and board-level materials; Manage competing priorities while staying flexible as business needs evolve; Serve as a central point of coordination across internal teams and external partners; Coordinate leadership meetings, off-sites, and strategic planning sessions; Coordinate meetings with licensors, licensees, entertainment partners, agencies, retailers, and other senior executives; Manage expense reporting, purchase requests, and other administrative processes; Continuously improve administrative processes and find opportunities for greater efficiency; Actively use AI tools in day-to-day work to save time, improve quality, and help the team get more out of AI; Collaborate with the broader Executive Assistant community; Support special projects and executive initiatives as assigned

Requirements

3+ years supporting senior executives in a complex corporate environment; Bachelor's degree or equivalent professional experience; Experience coordinating international travel and managing global calendars; Exceptional organizational and project management skills; Outstanding written and verbal communication skills; Proven ability to handle highly confidential information; Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word), collaboration tools like Teams; Ability to work independently with sound judgment and prioritization; Experience supporting executives in consumer products, entertainment, licensing, media, or retail; Experience working with international teams and external business partners

Benefits

Health & Wellness; Time Off to Recharge; Financial Well-being; Life & Family Support; Volunteer and Community Initiatives; Learning & Development; Exclusive Perks; Eligibility for annual and long-term incentives