Office Coordinator

Kobalt Music is hiring a service driven and committed Office Coordinator to act as our receptionist, as well as overall facilities point-person onsite in the Nashville office 5 days a week. Reporting into the General Manager and Senior Vice President of Creative, an ideal candidate has a track record of juggling multiple priorities while maintaining great communication and professionalism with all levels and areas of an organization.

Responsibilities

Provide receptionist coverage including greeting visitors, answering phones, and generating internal/external correspondence; Maintain the kitchen, common areas, and conference rooms (cleanliness, stocking, dishwasher operation); Welcome guests and writers to the office; Handle parking access and liaise with parking vendors; Assist in ordering office supplies and managing inventory; Ensure new employees are set up with credentials, key card access, office space, equipment and supplies; Coordinate office attendance and desk bookings in Envoy; Assist with planning and executing staff office events; Coordinate meetings, conference calls, schedules and artist calendars; Raise invoices/POs for building and facilities-related work and vendors; Participate in planning personnel moves; Assist with unpacking, mail and item delivery; Coordinate with employees and building facilities representatives on maintenance requests and issues; Perform general handy work such as hanging artwork, moving furniture, and changing light bulbs

Requirements

Proven experience working in a similar position in Facilities and/or Office Management; Experience working with contractors/external vendors is a plus; Service oriented with outstanding written and verbal communication skills; Solid people and customer service skills; Proactive self-starter with strong attention to detail; Excellent follow-through and problem-solving skills; Enjoys multitasking; Ability to lift and move light objects (up to approx. 25lbs); Able to walk, sit and stand for longer periods of time; Computer proficient with good working knowledge of Google GSuite

Nice to have

Experience working with contractors/external vendors