Office Coordinator

The Office & Facilities Coordinator will play a central role in creating a welcoming, organized, and highly functional workplace for the growing Seattle Fanatics Trading Card Game (TCG) studio. The role oversees the daily office experience, including welcoming visitors, supporting meetings and events, managing office supplies and services, and helping employees navigate day-to-day workplace needs. It also supports facilities-related responsibilities by partnering with property management, vendors, security, and internal teams to keep the office safe, well-maintained, and ready for business.

Responsibilities

Serve as the welcoming first point of contact for employees, candidates, visitors, vendors, and business partners entering the Seattle studio; Coordinate visitor access, guest registration, security procedures, and arrival logistics; Support employee onboarding by coordinating badges, workspace readiness, office access, and introductions to workplace procedures; Manage incoming and outgoing mail, packages, deliveries, and courier services; Monitor and maintain office, kitchen, and shared-space supplies, including ordering and inventory management; Support meeting and conference-room scheduling, setup, technology coordination, catering, and cleanup; Assist with internal meetings, team gatherings, studio events, candidate visits, and other employee-experience activities; Communicate office updates, maintenance notices, and workplace information to employees; Identify opportunities to improve the day-to-day office experience; Monitor the office and promptly address maintenance, safety, cleanliness, or operational concerns; Partner with building management, property management, security, janitorial services, and other vendors to coordinate office needs; Schedule and track routine maintenance, repairs, inspections, and service requests; Provide vendors and service providers with appropriate access, instructions, and onsite coordination while minimizing disruption to employees; Support the administration and maintenance of office security and access-control systems; Assist with emergency preparedness, safety procedures, and workplace compliance activities; Support office moves, workspace changes, furniture installation, and small facilities projects; Coordinate the procurement of office and facilities supplies and services; Assist with purchase orders, invoices, service agreements, bid requests, and vendor documentation; Provide additional administrative, office-management, and facilities support as the needs of the studio evolve

Requirements

Two or more years of experience in office coordination, office management, workplace experience, hospitality, facilities administration, property administration, or a related field; Excellent customer-service skills and a genuine interest in creating a positive workplace experience; Friendly, polished, and professional presence when interacting with employees, candidates, executives, vendors, and guests; Strong organizational skills with exceptional attention to detail; Proactive approach to identifying issues and following them through to resolution; Sound judgment and discretion when handling confidential or sensitive information; Comfortable working in a highly visible, employee-facing position; Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; Ability to be onsite in the Seattle office during established business hours

Nice to have

Associate degree in business, facilities management, hospitality, or a related field (preferred), or an equivalent combination of education and professional experience; Experience supporting a growing office, studio, or similarly collaborative workplace environment; Experience coordinating vendors, meetings, events, or employee-facing office services