Office & Workplace Operations Manager

Matia is at the forefront of the DataOps revolution, building a unified platform that streamlines data management from end-to-end. Our Israel team is growing, and we need someone who makes the office run smoothly and keeps our people feeling welcome and well looked after, every day. We are looking for an Office & Workplace Operations Manager to own our Ramat Gan (Bursa) office from end to end: facilities and maintenance, budget and vendor management, and every office project. You will report to our VP of Operations.

Responsibilities

Look after the wellbeing of the team: keep the office clean, safe, comfortable and well stocked, and be the first point of contact for colleagues' workplace needs; Own day-to-day office operations: supplies, deliveries, maintenance and cleaning; Be the contact for building management and the landlord; Own the office budget and coordinate bookkeeping with Finance; Be on site to handle urgent issues; Help organize Israel events and meetups, and coordinate employee gifts, swag and special-occasion items for birthdays and holidays; Own office projects end to end, such as moves, expansions and renovations, managing timelines, budgets and vendors; Set up laptops and workstations for new hires and manage the local hardware inventory: tracking, repairs, replacements and storage; Coordinate business travel; Own vendor contracts, renewals and invoices, and source and compare quotes for supplies, equipment, furniture and services; Take on other operations tasks from the VP of Operations, and back up adjacent Ops tasks as needed

Requirements

3+ years running office or workplace operations, ideally at a fast-growing startup; Warm, discreet and service-oriented, with real care for colleagues' wellbeing and the judgment to handle personal matters sensitively; Comfortable with the physical side of the job, such as deliveries, equipment and moves, and able to respond to urgent facilities issues; Comfortable owning a budget, comparing vendor quotes, and managing contracts and invoices; Fluent Hebrew and English; An entrepreneurial mindset with a passion for solving challenging problems and thriving in fast-paced, dynamic environments

Nice to have

Experience supporting IT or equipment logistics, or hardware troubleshooting; Basic bookkeeping or expense-coding experience; Event-planning experience; Experience operating inside a rapidly scaling company