Program Assistant (Temporary), School of Health & Life Sciences

The School of Health and Life Sciences is looking for a self-motivated individual with a great attitude to provide administrative support for the school's leadership and program staff. As the successful candidate, you will be confident in working independently and interacting with staff, students and other stakeholders. You will exercise good judgment, have the ability to adapt to change and be skilled in multi-tasking in a fast-paced environment. The Program Assistant is often the first point of contact for prospective and returning students in the program. This is a temporary position ending on or before June 25, 2027, with the possibility of extension. This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement. Classification: Administrative Support IV.

Responsibilities

Prepare office correspondence and data reports using Microsoft Office Suite, electronic mail system, and/or program-specific software; Assist the program and department in coordinating and completing projects; Provide administrative support for standing program and department meetings; Manage and maintain program records (electronic and paper); Create, review, and revise program materials; prepare reports and documents as requested; Support student selection and enrolment management strategies using Campus Solutions; Assist with annual tasks for compliance requirements for program accreditation; Plan and organize school, department, and program-specific events; Maintain office equipment (printers and photocopier); Program responsibilities as assigned; General office and front desk duties; Respond to inquiries from students including admission requirements, course offerings, pre-requisites, enrolment procedures, tuition and program fees, academic and student service information

Requirements

High School Diploma or equivalent; Certificate OR Diploma in a related field; Experience in an administrative role; Advanced Microsoft Office Suite product knowledge; Equivalencies for required qualifications may be considered; Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES)

Nice to have

Experience with PeopleSoft would be an asset; Willingness to Learn; Adaptability; Self-Starter; Tech Enthusiast; Team Player; Effective Problem-Solving Skills

Benefits

Comprehensive benefits package; Excellent vacation time; Paid time off between Christmas and New Year's; Health and wellness, work-life balance, recognition, and professional and personal growth perks (for eligible positions); Flexible work environment (on-campus, off-site, or hybrid arrangements based on role)