QMS Administrative Assistant (w/ experience in QMS or LIMS)

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,500 employees operate a network of 2,500 offices and laboratories, working together to enable a better, safer and more interconnected world.

Primary Responsibilities

The QMS Administrative Assistant will be responsible for providing assistance in laboratory administration team with a strong focus on QM topics and administrative processes.

Responsibilities

At all times, comply with SGS Code of Integrity and Professional Conduct; Provides assistance in administration and function of QMS software and LIMS systems involving the following:; Adding and updating the employee database in the QMS system; Adding and updating training records specific to employee levels and according to their job title in QMS; Assist in document management process – monitor timelines, track document status, follow up on notifications.; Extract reports – CAPA (including repeats), customer feedback, audits actions, training records,; Extract reports from LIMS, as applicable, for KPI governance.; Assist in scheduling audits, critical equipment calibrations.; Assist in extracting data for management review reports and tasks’ follow-up.; Assist in data collection for method validation.; Maintaining database for critical suppliers and providers; Provide administrative support to the Quality team on ad hoc projects, as needed.; Assist in equipment delivery reporting/documentation; Ensures work area in GBS is kept clean and presentable at all times.; Remains familiar with SGS quality assurance procedures.; Complies to all SGS QHSE and HR policies and procedures.

Requirements

Education: Diploma or Associate Degree in Business Administration or related field (or equivalent experience).; Experience:; 1–3 years in administrative support, preferably in a quality or compliance environment.; Familiarity with QMS software, LIMS system is an asset.