Senior Executive Assistant I, Corporate Services

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Brief: The Senior Executive Assistant is a highly skilled and experienced professional providing comprehensive administrative support to one or more executives. Having exposure to diverse and complex tasks, the role requires exceptional organizational abilities, discretion, and professional maturity. Aside from facilitating day-to-day administrative operations, the Senior Executive Assistant is expected to provide guidance and technical expertise to other members of the team.

Attributes

- Ability to effectively communicate and collaborate within a varied audience and internal and external customers. (Executive Level Communications)
- Ability to maintain good customer relationship with the ability to initiate ways to improve customer support customer experience (Customer Service)
- Ability to be thorough and meticulous in completing assigned tasks and with the ability to propose ways to prevent or eliminate errors, discrepancies & issues. (Attention to Detail)
- Ability to identify and resolve moderate and complex issues by applying best practices and technical expertise and may recommend solutions for unique scenarios. (Problem Solving)

Responsibilities

Maintain the Executive’s diary, relying on experience and sound judgment in managing complex appointments; Serve as a representative of the Executive in managing accessibility and open lines of communication with internal and external networks; Drive structure and proper prioritization of day-to-day administrative activities including key events, travel, and action items.; Create and maintain reports, spreadsheets, distribution lists, email groups, and other necessary documents and database in response to and in anticipation of executive's needs; Arrange domestic and international travel, applying keen attention to detail and resourcefulness in addressing intricate travel requirements; Practice collaboration with all levels within the company, develop effective networks with peers, as well as external professional groups; Uphold confidentiality and maintain high standards of business ethics, ensuring strict compliance with company policies; Prepare and coordinate presentations; Drive and assist the staging of virtual and in-person events; Manage correspondence for and in behalf the executive; Prepare and submit Executive’s expense reports aligned with service level agreements; Conduct research; Prepare and process departmental expenses and invoices for payment; Process purchase requests, purchase orders, invoice coding, vendor setup and accounts payable coordination; Collaborate with Team Lead to develop process improvement initiatives and improve stakeholder experience; Provide guidance and technical expertise to junior members of the team; Lead and support key projects; Enhance the value of the EA role by practicing professional maturity – exhibiting a high level of professionalism, confidentiality, and adaptability in dealing with evolving priorities and deadlines.

Requirements

Bachelor’s Degree or equivalent experience; Strong experience working with MS 365 particularly Word, Excel, Outlook, and PowerPoint required; Highly motivated with ability to function well in a fast-paced environment; Excellent interpersonal, organizational, and communication skills; Strong attention to detail with an ability to deliver accurate documentation and task completion; Excellent verbal and written communication skills; Experience drafting reports and correspondence; Experience managing multiple and changing demands, details, and deadlines; Experience working with a global team; Good understanding of administrative and vendor support functions; Experience with project coordination and budget tracking; Experience with Sharepoint is a plus