Workplace Manager

At ICEYE Germany, we build cutting-edge satellite technology. Our greatest asset is our people. Based at our Berlin HQ, as our Workplace Manager, you are the "mission control" of our daily operations and the first friendly face representing ICEYE Germany at our front desk. In this dual-impact role, you will manage core reception duties and daily office operations while shaping an inspiring, seamless workplace environment where our Berlin team can thrive. As ICEYE continues to grow, your scope of responsibility will expand long-term to oversee and support our Munich operations.

Responsibilities

Welcome guests, partners, and candidates as the first point of contact at the front desk; Handle front-desk operations, manage visitor logs, and print/issue employee and guest access badges; Manage the daily office environment in Berlin and proactively monitor and replenish office supplies, snacks, and equipment; Plan and organize internal company events, all-hands meetings, and guest visits; Prepare conference rooms (AV/catering) and negotiate cost-effective terms with external suppliers; Identify opportunities to enhance employee satisfaction and office efficiency, collaborating with the local HR Generalist; Receive, document, and distribute incoming physical mail and packages; Manage digital mail workflows and forward inquiries to the correct internal departments; Liaise with vendors, external service providers, and local authorities for facility inquiries and post office logistics; Process invoices for various goods and workplace services, ensuring compliance with company guidelines; Prepare regular reports and evaluations on office usage, supply metrics, and workplace projects

Requirements

Fluent in both German and English; Strong organizational skills with the ability to handle multiple tasks simultaneously and prioritize effectively; Excellent communication and interpersonal skills to collaborate with colleagues and external partners; Strong attention to detail with a focus on accuracy in mail handling and invoice processing; A proactive mindset with resourceful problem-solving abilities; Proficiency with digital communication tools and office software (e.g., google Mail, Slack, jira); Full willingness and commitment to work 5 days a week on-site from the Berlin office

Nice to have

Prior experience in office management, hospitality, or a fast-paced tech/start-up environment; Ideally, initial experience in office administration or a related field